TMA Bookkeeper

Smarter Bookkeeping. Less Manual Work.

TMA Bookkeeper is an accounting automation platform developed by Top Marks Accounting to streamline day-to-day bookkeeping workflows. The application helps securely process accounting documents, organize financial information, reconcile vendor activity, and integrate approved transactions with QuickBooks Online.

Built for accuracy, visibility, and control, TMA Bookkeeper combines automation with human review so routine bookkeeping can move faster while exceptions receive the attention they need.

Built for Modern Bookkeeping

Automated A/P

Bills received by email can be securely identified, extracted, coded, reviewed, and prepared for QuickBooks Online. Routine transactions can be automated while exceptions are routed for review.

Vendor Statement Reconciliation

Vendor statements can be compared against QuickBooks to identify missing invoices, balance discrepancies, payments, credits, and other items requiring attention.

Connected Accounting

TMA Bookkeeper connects with QuickBooks Online and uses client-specific controls, audit history, validation, and security safeguards to keep accounting activity organized and traceable.

Designed for Accounting Accuracy

TMA Bookkeeper is built around the way professional bookkeeping is actually performed. The application maintains source documents, preserves transaction history, validates accounting information, and provides clear visibility into what requires review and what has been completed.

Automation is designed to support—not bypass—important accounting controls. Client data remains separated by company, uncertain transactions are held for review, and activity performed through the application is recorded for auditability.

Key Capabilities

A/P Automation

Process vendor invoices, extract bill details, apply accounting coding, detect duplicates, preserve attachments, and integrate approved bills with QuickBooks Online.

Exception-Based Review

Routine transactions can move through automated workflows while transactions involving uncertainty, duplicate risk, incorrect client ownership, or other exceptions are held for review.

Email Intake

Client-specific email aliases allow authorized Top Marks Accounting personnel to forward accounting documents directly into the appropriate client's bookkeeping workflow.

Audit & Visibility

Maintain source documents, posting history, reconciliation results, transaction references, and application activity for greater transparency and accountability.

Vendor Statement Review

Compare vendor statements to QuickBooks records and quickly identify missing invoices, open-item differences, balance discrepancies, credits, and timing issues.

Security by Design

TMA Bookkeeper uses encrypted connection credentials, company-level data separation, attachment validation, controlled email access, and fail-closed accounting rules.

About Us

Developed by Top Marks Accounting

TMA Bookkeeper is developed and operated by Top Marks Accounting to improve the efficiency, accuracy, and consistency of professional bookkeeping services.

The application works with accounting and communication platforms including QuickBooks Online and Google Workspace to support secure financial-document processing and accounting workflows.

Contact:
Top Marks Accounting
407.614.6149
info@topmarksaccounting.com

Privacy

TMA Bookkeeper Privacy Policy

Effective Date: October 2, 2026

Top Marks Accounting, operated by L&R Business Management, LLC (“Top Marks Accounting,” “we,” “us,” or “our”), operates the TMA Bookkeeper application (“TMA Bookkeeper” or the “Application”). This Privacy Policy explains how information is collected, used, stored, and protected when TMA Bookkeeper is used.

Information TMA Bookkeeper May Process

Depending on the features being used, TMA Bookkeeper may process information including:

accounting and financial information obtained from QuickBooks Online;
vendor, customer, account, transaction, invoice, bill, payment, and related accounting information;
bills, receipts, vendor statements, and other accounting documents;
emails and attachments forwarded to designated TMA Bookkeeper email addresses;
company and client information used to identify and route accounting records;
reconciliation results, bookkeeping classifications, accounting coding, and transaction history;
application usage, operational, validation, and audit information; and
authentication and connection information necessary to connect supported services.

QuickBooks Online Data

TMA Bookkeeper may connect to QuickBooks Online through Intuit's authorized application programming interfaces. QuickBooks information is accessed and used only as necessary to provide accounting and bookkeeping functionality requested by authorized users.

TMA Bookkeeper may read QuickBooks information and, when specifically permitted by the applicable workflow and user authorization, create or update accounting transactions.

Google Workspace and Gmail Data

TMA Bookkeeper may connect to a designated Google Workspace mailbox used for accounting-document intake. The Application may access email messages and attachments received through approved accounting email addresses for purposes such as processing invoices and vendor statements.

TMA Bookkeeper does not require access to an employee's general personal mailbox for its normal document-intake workflow.

How Information Is Used

Information processed through TMA Bookkeeper may be used to:

provide bookkeeping and accounting services;
extract and organize accounting information;
categorize and validate financial transactions;
reconcile vendor and accounting records;
identify missing, duplicate, or inconsistent transactions;
prepare or transmit authorized accounting transactions to QuickBooks Online;
provide accounting review and exception-management workflows;
maintain operational and audit history;
protect the security and integrity of the Application; and
improve the accuracy and reliability of bookkeeping workflows.

Data Sharing

Top Marks Accounting does not sell TMA Bookkeeper client information or accounting data.

Information may be transmitted to service providers and platforms necessary to operate the Application, such as Intuit QuickBooks Online, Google Workspace, hosting or infrastructure providers, and other authorized technology services used to provide bookkeeping functionality.

Information is shared only as reasonably necessary for these purposes or as required by law.

Data Security

TMA Bookkeeper uses administrative, technical, and operational safeguards intended to protect information from unauthorized access, alteration, disclosure, or loss.

These safeguards may include encrypted authentication credentials, company-level data separation, controlled application access, document validation, transaction validation, audit records, and backup procedures.

No electronic system can guarantee absolute security.

Data Retention

Information may be retained for as long as reasonably necessary to provide bookkeeping services, maintain accounting and audit records, meet contractual obligations, resolve disputes, comply with applicable legal requirements, and maintain system integrity.

Retention periods may vary depending on the type of information and the applicable client relationship.

Disconnecting Connected Services

Authorized users may disconnect supported third-party services such as QuickBooks Online. Disconnecting a service prevents future access through that connection but may not automatically delete historical accounting records or documents previously processed through TMA Bookkeeper.

Data Requests and Questions

Questions about this Privacy Policy or requests concerning information processed through TMA Bookkeeper may be directed to:

Top Marks Accounting
Email: info@topmarksaccounting.com
Phone: 407.614.6149

Terms

TMA Bookkeeper End-User License Agreement

Effective Date: October 2, 2026

This End-User License Agreement (“Agreement”) governs access to and use of the TMA Bookkeeper application (“TMA Bookkeeper” or the “Application”), developed and operated by L&R Business Management, LLC dba Top Marks Accounting (“Top Marks Accounting”).

By accessing or using TMA Bookkeeper, an authorized user agrees to this Agreement.

1. Authorized Use

TMA Bookkeeper is provided for authorized bookkeeping, accounting, financial-record management, reconciliation, and related business purposes.

Users may access the Application only for companies, accounts, and information for which they have appropriate authorization.

2. License

Top Marks Accounting grants authorized users a limited, non-exclusive, non-transferable, revocable right to access and use TMA Bookkeeper for its intended business purposes.

No ownership interest in the Application, software, code, documentation, designs, or intellectual property is transferred to the user.

3. Connected Services

TMA Bookkeeper may integrate with third-party services including QuickBooks Online and Google Workspace.

Use of those services is also subject to the applicable terms and policies of their respective providers.

Top Marks Accounting is not responsible for outages, changes, limitations, or actions of third-party services outside its control.

4. Accounting Automation

TMA Bookkeeper may use automated processes to extract, classify, reconcile, validate, or prepare accounting information.

Certain transactions may require human review before completion.

Users are responsible for exercising appropriate professional judgment when reviewing exceptions, approving transactions, and using financial information produced by the Application.

5. User Responsibilities

Authorized users agree to:

protect access credentials;
use the Application only for authorized business purposes;
provide accurate information where user input is required;
review transactions or exceptions requiring human approval;
avoid attempting to bypass security or accounting controls; and
comply with applicable laws, regulations, agreements, and professional obligations.

6. Prohibited Use

Users may not:

access client or company data without authorization;
attempt to circumvent application security;
introduce malicious software or content;
reverse engineer or copy the Application except as permitted by law;
use TMA Bookkeeper for unlawful purposes; or
interfere with the operation or security of the Application.

7. Financial and Accounting Information

TMA Bookkeeper is designed to support bookkeeping and accounting workflows. It does not constitute legal, investment, or tax advice.

Top Marks Accounting does not represent that automated accounting results will be error-free in every circumstance. The Application includes review, validation, reconciliation, and exception-handling controls intended to identify transactions requiring additional attention.

8. Availability

Top Marks Accounting may update, modify, suspend, or discontinue Application features as necessary for security, maintenance, operational requirements, or product development.

Third-party integrations may also affect Application availability.

9. Intellectual Property

TMA Bookkeeper and its software, interfaces, workflows, documentation, branding, and other proprietary materials are owned by Top Marks Accounting or its licensors and are protected by applicable intellectual-property laws.

10. Disclaimer of Warranties

TMA Bookkeeper is provided on an “as available” basis. To the extent permitted by law, Top Marks Accounting disclaims warranties not expressly stated in this Agreement.

11. Limitation of Liability

To the extent permitted by applicable law, Top Marks Accounting will not be liable for indirect, incidental, special, consequential, or punitive damages arising from use of TMA Bookkeeper or third-party services connected to it.

Nothing in this Agreement limits liability that cannot legally be limited or excluded.

12. Termination

Access to TMA Bookkeeper may be suspended or terminated if an authorized relationship ends, if this Agreement is violated, or if continued access presents a security, legal, or operational risk.

13. Changes to This Agreement

Top Marks Accounting may update this Agreement as TMA Bookkeeper evolves. The effective date displayed above identifies the current version.

14. Contact

Questions about this Agreement may be directed to: